Training in Office Safety, Security and Administration Course

INTRODUCTION

Ultimately, office administration is a role that involves regular interaction with all levels of a business. It might even include building relationships and productive connections with suppliers and other organizations your company might be in contact with. The overarching nature of this role makes it an ideal career path for those seeking to work in a person-focused and varied role that will offer a rewarding challenge.

Office security can be broken down into two main areas: 1) protecting your office and employees from vandalism, theft, and personal attacks; and 2) protecting your office from corporate sabotage, both from inside the company and out. The first area deals more with the actual office itself—its layout, the use of security guards, alarm systems, and so on. The second area is primarily concerned with protecting a firm's intellectual property through the introduction and utilization of such measures as shredders, computer security, and employee surveillance.

Allow us to introduce you to Security, Administrative and office skills that will satisfy your supervisors and executives while also helping you to improve your management and people development portfolio.

Course Objective:

• Gain clear understanding of Office and Administrative Management

• General Office Security

• Be a perfect business administrative and manage the office

• What should be secured in an office

• Become comfortable with mailing, shipping, and organizing travel

• Assets, People and Office Security

• Learn to organize your time and keep excellent records

• Onsite and Remote Office Security skills

• Understand your roles and responsibilities as an effective administrator

• know how you can represent your boss and company at all times

• Discover the best way you can plan and organize executive meetings

• Gain the trust by your skills to handle and allocate a company’s finances and petty cash

Duration

5 days

Who should attend?

• Executive Assistant

• Office administrator

• Administrative assistant

• Bookkeeping/accounting assistant

• Anyone interested in office and administrative management

• People already working in the relevant fields and want to polish their knowledge and skill

• Office Security Assistants

Course content

• General introduction to Office Security and Administration.

• The roles and fuctions of an office administrator.

• Business telephone skills

• Communication strategies

• Computerized follow-up systems

• Strategies to check for specific errors and threats

• Planning and improving work processes

• Organizing meetings and conferences

• Business etiquette and corporate culture

• How to deal with demanding customers

• Critical challenges of an office administrator

• Estimation process and resources alignment

• Tips on how to develop technical, human, conceptual skills

• Programme Introduction/Roles, Competences and Personal Effectiveness

• Team Working, Communication and Meetings

• Managing Working Relationships /Communication Skills/Supervising Admin Staff

• Managing Time/Desk Management and Office Technology/Writing Skills

• Managing Information & Budgets/Improving Customer Service and Systems

• Managing security in an office administration setup

• Developing Safety and Security Plans, Protocals and Operation Procedures.

• Providing technical assistance for safety and security matters.

• Causes of security risks in an office setup

• Maintaining readiness

• Coordinating Actions during an Event or Alert

• Workplace Health and Safety

• Ways to ensure Asset security.

• Administration of Security

• Support to Office Administration

• Procurement and Procurement rules

• Management of financial Information

• General Administrative support tasks

• Legal rules on residence Visas, Work permits and driving licenses for foreigners and new staff.

• Functions and organization of the IS department

• How do organizations plan the use of IS?

• Advantages and disadvantages of outsourcing

• Conducting Program risk assessment

• How big is a security problem?

• Responding to security threats

• Technical safeguards

• How to monitor and coordinate regional offices security.

• Data safeguards

• Human safeguards

• Security reporting and followup

• Responding to security incidents

• Conducting Program Risk Management

Closure

Methodology
This instructor led training course is delivered using a blended learning approach and comprises of presentations, guided sessions of practical exercise, web based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.

All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.

Accreditation

Upon successful completion of this training, participants will be issued with a certificate of participation.

 Training venue

The training is residential and will be held at the Livecode Technologies Training Centre in Westlands, Nairobi, Kenya. The course fee covers the course tuition, training materials, two break refreshments, lunch, and study visits.

All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses.

 Accommodation

Accommodation is arranged upon request. For reservations contact the Training Officer.

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Mobile Number: +254 725 771 853

Training fee

The course fee is KES 60,000.00 or USD 900.00 exclusive of VAT. The course fees covers the course tuition, training materials, two (2) break refreshments, lunch and study visits. Participants will cater for their travel and accommodation costs.

Payment

Payment should be transferred to Livecode Technologies account through bank on or before the course starting date.

Send proof of payment to This email address is being protected from spambots. You need JavaScript enabled to view it.

Tailor- Made

This scheduled course can also be tailored for your organization. To find out how our tailor-made training can help your organization, contact our team through This email address is being protected from spambots. You need JavaScript enabled to view it.

Please Note: The program content shown here is for guidance purposes only. Our continuous course improvement process may lead to changes in topics and course structure.